Front Office Coordinator

Location: Irvine Spectrum Area
Schedule: Monday-Friday | 9:30 AM - 5:00 PM
Pay: $23.00/hour

About the Opportunity

We're partnering with a growing, fast-paced organization in the Irvine Spectrum area that is seeking a polished and proactive Front Office Coordinator to serve as the face of the office while providing administrative and operational support to leadership and the broader team.

This is a great opportunity for someone who enjoys creating a welcoming environment, coordinating events, keeping office operations running smoothly, and wearing multiple hats in a collaborative workplace.

Responsibilities

• Manage the front desk and greet visitors, clients, and guests with professionalism and enthusiasm
• Support leadership with scheduling, calendar management, travel arrangements, and administrative projects
• Coordinate meetings, special events, conventions, and other company initiatives
• Assist with office operations including vendor coordination, inventory management, and hospitality services
• Set up conference rooms and provide basic audiovisual support for presentations and Zoom meetings
• Help plan and coordinate employee engagement activities, celebrations, and office events
• Maintain a professional, organized, and welcoming office environment
• Provide general administrative support to various departments as needed

Qualifications

• 2+ years of administrative support, office coordination, front desk, or related experience
• Previous event planning or event coordination experience strongly preferred
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment
• Excellent verbal and written communication skills
• Customer-service-oriented mindset with a professional and positive demeanor
• Experience coordinating vendors and supporting office operations
• Comfortable troubleshooting and setting up Zoom meetings and basic AV equipment
• Proficient with Microsoft Office Suite
• Canva experience is a plus

Why Apply?

• Consistent Monday-Friday schedule
• Opportunity to grow with the company through temp-to-hire conversion
• Collaborative and team-oriented culture
• Mix of front office, administrative, and event coordination responsibilities
• Convenient Irvine Spectrum location

If you're a highly organized professional who enjoys creating exceptional experiences for visitors and employees while keeping an office running smoothly, we'd love to hear from you!